Subscriber Meeting 25-02-2008

From NodelWiki

• 7pm - 9pm at space studios, 129 -131 Mare Street, London E8 3RH

Node.L minutes 25/2/08 In attendance (please correct/add names and orgs) · Laura Henry (minutes) · Frederik Lesage · Keith Watson · David Upton · Jim Prevett · Saul Albert · Ilze Black · Leanne Bird (minutes) · Ed Whyman · Alex Haw · Max · Atty · Clare (intervent-tech)

1). Printed Poster

-Posters left at Space Studios for groups to collect. They will be behind reception. Unclear as to how many each group have- could Keith or Anna confirm here?

2). ACE application

The advice from ACE is to resubmit application including the £1600 left in Node.L pot into budget, send to Rachel for a re- look. Ilze, Keith & Saul to re do application work together on 13th March. A discussion was had on how much (if we are submitting the application for a season in the Autumn for example) to apply for? Do we still stick with £5k? Thoughts were that if we start looking at £15k- there is much more work to do to get the application through- this will be looked at again by the group who are working the re-write on 13th.

ACE wants to see hourly charging for fees though this is difficult –usually a set fee for a job and people always end up doing more than this or for free anyway.

Discussion on the use of that £1600 towards costs now. It was suggested in a past email that Atty could be paid for ongoing web work? However Saul does not think voluntary work should be paid for considering so many are putting in work and time for free. (Gasworks for example putting in masses of work for no fee).

Keith suggests allocating some £ out of balance for PR/Mktg for this upcoming season? People feel each organisation should do PR/Mktg?

3). PR/Marketing

David wanted to know: Who are our primary targets? Daily newspapers i.e. the Guardian, London Paper etc seemed to be the response.

It was agreed that people should send David their relevant press contacts and he will co-ordinate it into one list and split into sections for people to carry out?

Saul says he is happy to spend a morning making phone calls to press. Alex too thinks each organisation could take responsibility for a set of press follow ups.

David suggests it may be best to have just one person, as not everyone finds talking to press easy and could complicate matters with cross posting/calling. David is prepared to do this but cannot be the only one.

What to send to press? David has derived the list of Q and A’s. Also Press Release should be formatted as a PDF download. Atty to put Keith and David in press section as Contacts on the website.

Also discussed about which Mailing Lists to approach. Rhizome and other online news feeds charge but are very well targeted- so Keith to follow up how much this would cost? Also KultureFlash and Spectra mentioned.

4). Evaluation

Frederick suggests we need to think about whom we are doing the report for? Consensus is that this season is not funded by Arts Council so not for them.

Need to think about the evaluation in terms of our needs for now and onwards – 06 season had more objectives, 08 can be more selective – what are the new objectives of season 08?

Do we need an events survey? If so, would this be the same questions for each individual event?

It was suggested that we amalgamate the documentation and evaluation teams together and that they work together. Saul suggests interviews with people, using a little voice recorder that was purchased for the 06 season that allowed qualitative feedback. 06 audio all online now and worked very well.

Another suggestion that we do vox pops with audience members via mobile phones and upload onto youtube? Ed willing to co-ordinate this? And work together with Frederick who will create one set of 5 clear questions for the events survey. This survey will be at each event to be distributed to audience members.

Numbers and diversity are important, Questions such as “is this the type of event you normally attend” etc. Need to make sure this is well documented for the spring season for our own feedback. Evaluation is useful for ourselves, our own terms.

It was thought that each organisation should be responsible for documenting their won events and then editing this material and uploading. Also each organisation should count and have record of how many people attended their event- this is very important for onwards applications etc. However a member of Node:L evaluation or documentation team should be present at each event to do vox pops and/or events surveys.

5). New events/members

Claire from interventTech.net [1] –interested in helping out any way she can. New organisation for artists and technologies, she is happy to enter Node.L into her blog, helping promote etc.

6). How to add events to node website.

There are currently less projects then events; people need to ‘beef’ up their information, pictures, contacts, names etc.

1 picture per project. Avoid duplication

Atty put David’s event up as way of demonstration.

7). AOB

Next meeting suggested as Monday 10th March (First day of season). Venue tbc.